Event & Festival Organisers Help Page

The State Government has released the Public Events Framework and information to help organisers of public events in Victoria to meet their safety obligations and responsibilities during the coronavirus (COVID-19) pandemic.

Information for organisers

Complete the online assessment to find out if you need to submit an application or registration
Public Event Self Assessment Tool

If you are planning an event on public land managed by Glenelg Shire you may need to complete the Event Application Form.
Completing the form will then determine the permits and additional documentation that may be required.
For help with the form, or any general event queries, please contact the Tourism and Events Officers: Jodie Vaughan 03 5522 2171 jvaughan@glenelg.vic.gov.au

If you are organising a public entertainment event, you may need to obtain a POPE Occupancy Permit for a place of public entertainment from the Municipal Building Surveyor.

Click here for full details on POPE applications and the types of events that must apply

Effective waste management contributes to the success of any event. View the 5 Simple Steps to Managing Waste at Your Event

Glenelg Shire provides the Waste Wise Events trailer for community events held within the Shire. The trailer contains 6 waste bins, 6 recycling bins and bin caps which may be borrowed free of charge by event organisers to provide waste and recycling bins at community events.
To book the Waste Wise Trailer for your event please download and complete the Event Waste Trailer Booking Form
For any waste enquiries please contact the Resource Management Officer on 03 5522 2308

Have you considered including healthy food options at your event? For assistance with healthy food ideas and recipes please refer to the Healthy BBQ Catering Recipes and Healthy Catering Finger Food booklets, which were produced as part of the Get Active Glenelg2Grampians project.

We encourage you to improve accessibility to your event by becoming an One & All Inclusive Event, which is an event endorsed by the Rural Access program. More details can be found in the One & All Inclusive Events Program brochure and the One & All Inclusive Event Checklist

Do you have an event in the near future? How about creating a sign to be displayed on one of our town entrance signboards. Event signboards are situation at:

Portland - Henty Highway (just down from the Learmonth Street intersection) or Portland-Nelson Road (100 metres from the train crossing)
Heywood - Town entrance north side
Casterton - Mt Gambier Road and Portland Casterton Road

To display your signboard, ensure you have the latest version of Adobe Reader, download our Registration Form and guidelines below. Complete it, save it and return it to council to start the process.

Do you have a banner to promote your event? Permission from the Local Laws Unit is necessary to display your banner on the Bentinck Street fence in Portland.

To arrange permission for your banner, ensure you have the latest version of Adobe Reader, download our Application and Details Form, complete it, save it and return it to start the process.