Apply for an Event

An event is a gathering of people brought together for a common purpose by some pre-arrangement. Reference: State of Victoria (Victoria Police)

As the event organiser, it is your responsibility to ensure that your event meets relevant regulations, legislation, and permit approvals. You also have an important role in identifying and managing any impacts and risks.  

Public Land

If you are planning to use Council owned or managed land/property for any event related purpose, including private (e.g. weddings, invite only events) or public events you will need to Apply for an Event (refer to information below).

Private Land

You may still be required to seek relevant approvals for your Event and apply for permits from Council and/or other Authorities. If you are uncertain as to who owns the land, please contact the Events Team for more information. 

Application Timeline

Applications need to be submitted with sufficient notice to allow time for coordination of services and assessment of permits.  A minimum of 3 months notice is required, if the event is high risk, 6 months notice may be required. 

For more information please refer to the Event Management Guidelines.

The Event Application

Step 1.Complete the Event Application Form

Submitting an "Apply for an Event" form is the first step in applying for a permit to stage an event in a Council venue or public space.

After we have assessed your requirements, you may be required to provide additional information or submit other Application forms e.g Permit Applications. 

* Applications should be submitted at least 3 months before the Event date, events deemed as high risk or requiring a higher level of logistical coordination and risk management measures should be submitted 6 months prior to the Event.

Complete the  Apply for your Event form. 

Step 2.What You Should Include

  • Event Location
  • Event Date and Time (Including time required for set up/pack up)
  • Event Organisers/Managers Contact Details

Other details such as:

  • Approximate number of attendees
  • What Food, Alcohol, Marquees, Road Closures or Entry Fees will apply to the Event
  • What Activities will be included e.g. Music, Animals, Motorsport etc

Refer to the Event Management Guidelines for more information. 

The Process

What to expect after you submit your application

Step 1.Pre-Approval

Depending on the suitability of your event plan, site, date etc, you may receive pre-approval to continue planning for your event.

Step 2.Application Requirements and Permits

A member of our Events Team will review your application, assess suitability for pre-approval, and advise of other application requirements, e.g permits, risk management, plans, etc 

For information on what permits and plans you may need to obtain final approval, please refer to the Events Management Guidelines.

Step 3.Final Approval

Once all permits have been finalised and the event plans accepted and approved by our Events Team, you will receive a final approval letter.

Event Planning Guidelines

Helpful information and tips for planning your event.

ACCESS GUIDELINES HERE

Related Information

  • Event Planning Guide
  • Tools and Templates
  • List an Event
  • Promotion and Marketing
  • Budgets and Grants 

Event Support

If you would like to discuss your Event requirements or need additional information, please contact our Events Support Team.

Phone  1300 453 635

Email   events@glenelg.vic.gov.au

 

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