Event Resources

This land is the home of the Gunditjmara, Jardwadjali and Boandik people.

The Glenelg Shire Council respectfully acknowledges the Gunditjmara, Jardwadjali and Boandik people as the Traditional Owners of the land that the Glenelg Shire encompasses and we pay our respects to their Elders past, present and emerging.

We recognise that Aboriginal people have cared for and protected this land we call home since the dreaming. Their connections to the land, animals, seas and waterways was and continues to be a part of their being and we thank them for their significant contributions to life in Glenelg. 

For more information about the Country, History and First nations people, refer to the First Nations People page.

Acknowledgement of Country (by a non-aboriginal person)

An acknowledgement can be done by any person, in the absence of a traditional owner.

An Acknowledgement of Country is a way to acknowledge and pay respect to First Nations peoples as the Traditional Owners and ongoing custodians of the land.

Example of an Acknowledgement of Country

“I would like to acknowledge that this meeting is being held on the traditional lands of the (Gunditjmara, Jardwadjali and Boandik) people and pay my respect to Elders both past, present and future.”

Welcome to Country

A Welcome to Country is always delivered by a local Traditional Owner or Elder who holds the authority and knowledge to share a welcome from a particular local region. This can be done through speech, dance, song or ceremony.

How to Organise a Welcome to Country

The Gunditj Mirring Traditional Owners Aboriginal Corporation Email:  reception@gunditjmirring.com

Experience the diversity and splendour of Glenelg Shire. Nestled in Victoria’s South West corner, Glenelg is an essential stop in the region known as the Discovery Coast.

Whether you seek adventure, trade, or a little solitude... Glenelg Shire welcomes you.

Explore what our Shire has to offer at Discover our Shire.

Discover Nearby Towns, the Great South West Walk and more by exploring our Tourism information or download the Visit Glenelg Vic App.

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Depending on the scale of your event and the activities at your event, an Emergency Management Plan may be required.

Emergency Management Plans, may take into account unexpected emergencies such as terrorism, fire, extreme weather, event cancellation etc. 

Please review the The Event Management Guidelines for information relating to Emergency Management, the websites below may also provide beneficial information. 

• Fire Danger Period Permit
• Fire Ready
• Catastrophic Fire Danger Days
• Smoking and ceremonial fire safety
• FRV presence at community events

You may also wish to refer to the Glenelg Shire Council Emergency Information  and Emergency Services Contact Details.

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The below templates are provided as a guide only. Event organiser's should develop documents specific to their event. 

EVENT PLAN TEMPLATE(DOCX, 27KB)

RISK ASSESSMENT TEMPLATE(DOC, 84KB)

BUDGET AND TASK LIST(XLSX, 35KB)

EVENT POST EVENT REVIEW(DOCX, 24KB)

EMERGENCY MANAGEMENT EVENT NOTIFICATION LETTER(DOCX, 26KB)

Event organisers or local councils planning or approving an event generally need to engage first aid services as part of the event’s provision. As of 1 October 2021, all commercial first aid services in Victoria were required to be licensed (regardless of whether they use volunteers).

As an event organiser, you should ensure that the first aid service contracted to the event is licenced. Having a licenced first aid service is important to ensure the provision of quality and safe patient care.

Download the FAQs to find out what you need to know about First Aid at your event. 

Frequently Asked Questions about engaging a First Aid provider(PDF, 181KB)

For more information, including a list of registered providers head to the Department of Health Website 

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If your Event is sponsored via a Grant, partnered or supported by the Glenelg Shire Council, we welcome you to use our Glenelg Shire Council Logo in promotion. Please ensure you use the most correct logo and please do not edit the logo. JPEG file formats are provided below, if you require other file formats or higher quality Logo Files, please contact our Events team at events@glenelg.vic.gov.au.

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Have you considered including healthy food options at your event?

Below are some links that will assist you when deciding the best options for your event. 

Australian Guide to Healthy Eating 

Healthy Eating

Healthy snacks on the go Ebook

To ensure your Event is accessible for everyone, we encourage you to consider and take measures to improve accessibility to your event by becoming a "One and All Inclusive" Event.

More details can be found in the One and All Inclusive Event Checklist and the One and All Events Program Brochure

If you would like to invite a Councillor or Executive Team member from the Glenelg Shire Council to your Event, or Official Proceeding.  Please make this request via email, detailing the date, time, Event name and a brief description of the event. 

Email enquiry@glenelg.vic.gov.au

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Promotional Signage for upcoming events can be displayed at various locations throughout the Glenelg Shire, as listed below.

Applications for Event Signboards & Banners must be approved by Council prior to any new Signage Boards being created or any Banners being installed on the Portland Bentinck Street Fence.   Applications should be received no less than two weeks prior to the requested installation date. 

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Glenelg Shire provides the Waste Wise Events trailer for community events held within the Shire.

The trailer contains 6 waste bins, 6 recycling bins and bin caps which may be borrowed free of charge by event organisers to provide waste and recycling bins at community events.

Event Organisers can book the Waste Wise Trailer free of charge (subject to availability) by completing the online form booking form. 

If you require further information, please contact the Resource Management Officer on (03) 5522 2308.

Wannon Water provide portable drinking water refill stations, dispensers and recyclable paper cups for eligible community events as a zero cost alternative to purchasing bottled water. It’s part of their Ripple Effect community grants and sponsorship program and builds on their commitment to go beyond water for strong communities.

Wannon Water invite community groups to apply at any time throughout the year for:

• A loan of our portable drinking water refill stations
• A loan of our 19-litre drinking water dispensers
• A supply of recyclable paper cups

Applications must be submitted six weeks prior to your event date and will be reviewed by Wannon Water within a reasonable timeframe depending on the number of applications.

Wannon Water - Water for Events website